PFG Australia has automated Annual Salary Agreement compliance with the Access Group gaining real-time visibility to proactively spot compliance issues.<\/p>\n\n\n\n
PFG Australia is the second largest tractor and agricultural wholesaler in Australia. With 100 employees in offices across the country, the company sources leading tractor and agricultural machinery brands from around the world and distributes them through extensive dealer networks across Australia.<\/p>\n\n\n\n
The challenge of ensuring Annual Salary Arrangement compliance<\/strong><\/p>\n\n\n\n When the Fair Work Commission introduced changes to Annual Salary Arrangements on March 1 2020, PFG Australia needed to ensure it was doing all it could to achieve compliance.<\/p>\n\n\n\n The changes introduced new requirements for employers who pay annual salaries to employees covered by certain Modern Awards. This includes keeping detailed time and attendance records of affected employees, including breaks and outer limit hours. They must also, on an annual basis, compare the salary paid to these employees against what they would have been paid under their award.<\/p>\n\n\n\n PFG Australia discovered that it was required to comply with these obligations for 25 of its employees, who fall under the Clerks \u2013 Private Sector Award 2010, Hospitality Industry (General) Award 2020, and the Banking, Finance and Insurance Award 2020. Monteau also says that while PFG Australia was compliant due to paying its employees well above award rates, this manual spreadsheet system wasn\u2019t capturing all the data required for compliance. Streamlining compliance with Employee Service<\/strong><\/p>\n\n\n\n To help ensure and automate compliance with Fair Work obligations, PFG Australia chose Employee Service. Accessible anywhere, on any device, Employee Service is designed to help Australian businesses confidently ensure compliance with FWC obligations, providing the three building blocks required to do so: Gaining more visibility of employee work hours<\/strong><\/p>\n\n\n\n Not only is Monteau very happy with Employee Service, she\u2019s also received positive feedback from other managers at PFG, who say the solution makes it easy to monitor employee work hours and leave.<\/p>\n\n\n\n \u201cWith Employee Service, our managers now have instant visibility of how many hours staff are working. We\u2019re able to identify any compliance issues before they occur. It also allows us to be proactive in supporting our employees\u2019 well-being. We can see if we need to employ more people or put new systems in place to ensure our staff aren\u2019t working overtime,\u201d she said.<\/p>\n\n\n\n Simplifying processes and saving time<\/strong><\/p>\n\n\n\n Employee Service has helped make PFG\u2019s payroll processes more efficient, said Monteau.<\/p>\n\n\n\n \u201cEmployee Service has saved us hours each week as we no longer have to manually process timesheets. Previously, we had to remind employees to send their timesheets, then collate all the data from those into Excel spreadsheets. Employee Service has eliminated these processes for us. It now takes myself and other managers about 10 minutes to approve all employee timesheets,\u201d she said.<\/p>\n\n\n\n Empowering both managers and employees to ensure Fair Work compliance<\/strong><\/p>\n\n\n\n Monteau said that Employee Service makes the lives of both managers and employees at PFG easier by streamlining compliance with Annual Salary Arrangement obligations. Achieving Fair Work compliance with a trusted software vendor<\/strong><\/p>\n\n\n\n Monteau said that she would recommend Employee Service to other businesses looking to ensure compliance with the new Fair Work obligations.<\/p>\n\n\n\n \u201cEmployee Service is a very easy to use solution. I absolutely recommend it to other businesses that want to confidently ensure compliance with Annual Salary Arrangement obligations,\u201d she said. \u201cWe have been using Access payroll solutions for over 15 years and they have always been proactive about ensuring compliance with Australia\u2019s ever-evolving workplace regulations.\u201d<\/p>\n\n\n\n And to those businesses that are yet to review their Fair Work compliance, Monteau said it\u2019s critical to do it sooner rather than later.<\/p>\n\n\n\n \u201cYou can\u2019t afford not to be compliant. If that means you have to do extra work, or implement a new software solution, it\u2019s critical to do all you can to ensure compliance. Especially given the reputational, legal and financial risks of not doing so. Not only that \u2013 if you value your staff, it\u2019s imperative to ensure you\u2019re paying them correctly.\u201d<\/p>\n\n\n\n *Deployment<\/em> timeline is based on a non-integrated solution for a business with under 200 employees. For businesses with more than 200 employees, and or have additional requirements including integration with an existing payroll system, implementation scope and timeline will need to be assessed. Staff training is not included in the implementation project timeline.<\/em><\/p>\n\n\n\n <\/p>\n","protected":false},"excerpt":{"rendered":" PFG Australia has automated Annual Salary Agreement compliance with the Access Group gaining real-time visibility to proactively spot compliance issues. PFG Australia is the second largest tractor and agricultural wholesaler in Australia. With 100 employees in offices across the country, the company sources leading tractor and agricultural machinery brands from around the world and distributes […]<\/p>\n","protected":false},"author":18,"featured_media":8587,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[10,50,55,40,44,54],"tags":[76,2547,2546,705,91],"class_list":["post-8586","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-analysis-case-studies","category-case-study-newsletter","category-oceania","category-software","category-top-stories","category-used","tag-australia","tag-pfg","tag-pfg-australia","tag-sage","tag-software"],"acf":[],"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/posts\/8586","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/comments?post=8586"}],"version-history":[{"count":18,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/posts\/8586\/revisions"}],"predecessor-version":[{"id":8740,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/posts\/8586\/revisions\/8740"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/media\/8587"}],"wp:attachment":[{"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/media?parent=8586"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/categories?post=8586"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.intelligentcio.com\/apac\/wp-json\/wp\/v2\/tags?post=8586"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Debbie Monteau, Company Accountant at PFG Australia, said the company needed a more efficient method of tracking and processing the time and attendance of its impacted employees.
\u201cOur previous system required myself and other managers in the business to manually transfer data from employee timesheets into an Excel spreadsheet, then compare what employees were paid versus what they should have been paid. This process took quite a while and wasn\u2019t fun.\u201d<\/p>\n\n\n\n
\u201cWe weren\u2019t capturing lunch breaks if they were taken by the employee after a certain time of day,\u201d she said. \u201cWe also weren\u2019t aware of overtime owed to employees if they performed this overtime leading into a public holiday.\u201d<\/p>\n\n\n\n
\u201cEmployee Service has given us confidence that PFG is in full compliance with its Annual Salary Arrangement obligations,\u201d said Monteau.<\/p>\n\n\n\n
Employee Service helps Australian businesses streamline the capture of employee time and attendance records, interpret these against the relevant Modern Award, and compare the interpreted data against an employee\u2019s annual salary to identify any underpayments.
The solution can be deployed* in as little as two days as an adjunct to an existing payroll system.<\/p>\n\n\n\n
\u201cEmployee Service makes the process of Annual Salary Arrangement compliance easy for both the employer and the employee. The employer can see exactly how many hours an employee has worked and the leave they have taken. And employees like it too because it makes it simple to complete their timesheets,\u201d she said.
\u201cAnd because Employee Service is a cloud solution, our employees can lodge their timesheets while working from home \u2013 which was of great benefit during the recent COVID-19 lockdowns here in Melbourne.\u201d<\/p>\n\n\n\n