So you\u2019re planning to start building an office. Before you get stuck in, there are a few things that you need to consider first\u2026 it\u2019s the best way to make sure that you cover all of your bases.<\/p>\n
If you do want to build your own workspace \u2013 answer these questions first:<\/p>\n
Of course, there are thousands of questions that you could be asking yourself. Make sure that you take the time to consider all of the possibilities.<\/p>\n
Our advice? Take a few days to really think about what your newly built office is going to need. If you\u2019re sharing the new office space with a friend or business partner, make sure that you consult with them \u2013 are all of their needs going to be fulfilled?<\/p>\n
Whatever your decision is \u2013 there are a number of crucial IT services that you\u2019re going to need if you want everything to run like clockwork.<\/p>\n
IT Solutions for Building an Office:<\/strong> Your office design will include everything that you and any associates need to complete their everyday tasks and projects. However, its all well and good have matching desks, comfortable leather desk chairs and a state of the art designer filing cabinet\u2026 but how\u2019re you going to complete your work?<\/p>\n If you\u2019re building an office, then you\u2019re going to need these 5 IT services without fail:<\/p>\n Getting the Right Telephone System:<\/strong> If you\u2019re building an office for occasional usage or a small home based business \u2013 then you\u2019re not going to need a VoIP telephone system.<\/p>\n VoIP stands for \u201cVoice Over Internet Protocol\u201d.<\/p>\n To cut a long story short \u2013 it is an Internet-based telephone system that is best installed for large organisations with at least 6 individual desks with a telephone line.<\/p>\n You may have seen in movies and in larger offices where a receptionist takes a phone call and transfers the enquiry to the sales team 3 stories up and at the back of the office \u2013 this is a VoIP telephone system installation and makes taking enquiries and sales calls a lot easier.<\/p>\n A Stable Internet Connection:<\/strong> For example, let\u2019s say that you run a removals company in London and operate out of your newly constructed home office. A basic residential Wi-Fi installation simply isn\u2019t going to be reliable. You need something that can handle a lot of usage and not drop out when you need it most.<\/p>\n As a company that offers removals, the level of competition in a location such as London is going to be high \u2013 you need to make sure that you\u2019re able to take enquiries online, through social media or via your newly installed VoIP phone system without downtime (drop-outs).<\/p>\n There are many options available to you which makes finding an installer that much easier. Fibre optic Wi-Fi is obviously the best and fastest available, however, not every area in the UK is able to have it installed as its still being rolled out.<\/p>\n Getting the Right Office Cabling:<\/strong> Office cabling installations aren\u2019t the same as residential installations.<\/p>\n They\u2019re designed to collaborate with a number of IT applications and services to provide a reliable and secure network.<\/p>\n Of course; if you\u2019re building an office for casual usage, you\u2019re not going to need a full network cabling installation. These are generally for larger businesses and workspaces that transfer a lot of data from servers to multiple sources.<\/p>\n However, should you decide that you do need a cabling installer for your build; you have two main options \u2013 standard network cabling or fibre.<\/p>\n Standard cabling is usually good enough for the majority of smaller businesses. If you don\u2019t have a particularly large amount of client information or business resources to store, then this would be a good option.<\/p>\n Fibre cabling installations on the other hand are better suited to large organisations with large volumes of staff that need to continuously access information on a server. Fibre cabling is able to transfer the information over larger distances faster.<\/p>\n Do You Need Rack Space?<\/strong> Server installations aren\u2019t cheap, so consider them with a lot of thought.<\/p>\n Only have a physical server installed in your office if you 100% need it. If you\u2019re a local MOT servicing centre \u2013 then you\u2019re not going to need an on site server are you?<\/p>\n However a local marketing agency that hosts websites and stores online information for their clients may find that investing in a new server could be beneficial in the long term.<\/p>\n Transferring Existing Data and Business Information:<\/strong> You\u2019re going to have information stored that needs to be kept available and secure. The best way to keep that information secure is through data migration.<\/p>\n For those of you that may not have heard of data migration before, let\u2019s break it down:<\/p>\n Migration = transfer\/to move.<\/p>\n Before you can get your newly constructed office operational, you\u2019re going to need all of your existing client details. Data migration ensures that all of the existing information on an older server is safely stored and transferred to a new facility (your new office).<\/p>\n Of course, if you\u2019re not a large business with physical on-site data storage, you\u2019re not going to need this, but its good to know its available should you grow into a nationally recognised company. \t<\/p>\n","protected":false},"excerpt":{"rendered":" So you\u2019re planning to start building an office. Before you get stuck in, there are a few things that you need to consider first\u2026 it\u2019s the best way to make sure that you cover all of your bases. If you do want to build your own workspace \u2013 answer these questions first: Is it for […]<\/p>\n","protected":false},"author":21,"featured_media":17764,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1233,305,1489,14,189,248,23],"tags":[1020,3510,3511,3512,3513,3514,3515,3516,3517],"class_list":["post-17763","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blogs","category-cabling","category-insights","category-more-news","category-regional-news","category-telecom","category-united-kingdom","tag-cloud-based-system","tag-data-migration","tag-fibre-optic-wi-fi","tag-office-cabling-installation","tag-rack-space","tag-reliable-internet-connection","tag-voip-telephone-system","tag-wi-fi-installation","tag-wifi-installation"],"acf":[],"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/posts\/17763","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/users\/21"}],"replies":[{"embeddable":true,"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/comments?post=17763"}],"version-history":[{"count":0,"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/posts\/17763\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/media\/17764"}],"wp:attachment":[{"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/media?parent=17763"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/categories?post=17763"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.intelligentcio.com\/eu\/wp-json\/wp\/v2\/tags?post=17763"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nHopefully, by now you\u2019ve spent some time thinking about your new offices general requirements:<\/p>\n\n
\nBefore we get into the nitty gritty of business telephone lines and the options available, let\u2019s just clear one thing up to save you a lot of time:<\/p>\n
\nLet\u2019s face it; in 2017 a reliable Internet connection can be the difference between securing a sale and losing one.<\/p>\n
\nDuring your office design, deciding on the correct level of cabling is just as important as finding the right people to work within it.<\/p>\n
\nRack space, or server space is rarely used for small businesses. However, that doesn\u2019t mean that you don\u2019t need it. Whether you\u2019re going to store client information on site in a secure server room or through a cloud-based system \u2013 getting the right system is imperative for your new office.<\/p>\n
\nOK then, for argument’s sake, let\u2019s assume that you\u2019re building an office for an existing company that employs 50 members of staff and has a customer base that exceeds a couple of hundred.<\/p>\n