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Mimecast helps Growthpoint to handle complex communications challenge

Mimecast helps Growthpoint to handle complex communications challenge

Mimecast has changed the way that Growthpoint uses email

Growthpoint approached Mimecast to handle a complex communications challenge but has since adopted extended services to improve cyber resilience.

Context

 Growthpoint Properties is the largest listed South African REIT by market capitalisation and assets, valued at more than R80.4 billion and R116.7 billion respectively.

Growthpoint is the 21st largest company in the FTSE/JSE Top 40 Index. The company’s diversified portfolio comprises 463 retail, office and industrial properties of the highest quality, located countrywide, including La Lucia Mall, Brooklyn Mall, Woodmead Retail Park and Constantia Village. Growthpoint also owns 66% of Growthpoint Australia, which is listed on the Australian Stock Exchange and 25% of Globalworth which owns property assets in Romania and Poland. It has 635 staff located in three regional and several remote sites across South Africa.

Challenge

When Growthpoint Properties approached Mimecast they were facing a complex communications challenge.

They had over 437 buildings to manage and 450 staff to provide with communications infrastructure. But after unbundling from their management company, The Investec Group, they didn’t own a single PC or server, or even have a designated office.

Working off radio links from remote and temporary office locations highlighted to CIO Alec Davis how critical email communication was to the business.

“Initially we were simply looking to create a separate Growthpoint email brand, but soon realised our need for continuous communication and email archiving for compliance purposes,” said Davis.

“From previously enjoying Investec’s state-of-the-art systems, we were thrust into a position of needing the same level of compliance but without the budget to implement costly infrastructure.”

Over the years their needs have changed and while the initial solutions remain imperative to the running of their business, the evolving cyberthreat landscape has meant that they needed to review their cybersecurity.

“With so many retail and office properties in our portfolio, we host the confidential data of a number of prominent South African organisations,” added Davis.

“We started to see an increase in targeted threats such as spear-phishing and whaling, so we needed to urgently implement advanced security solutions to keep this data safe.”

Solution

Mimecast provided Growthpoint with an integrated email suite without the traditional hardware, software or capital expense.

“When we first adopted Mimecast it was to address continuity, archiving and email hygiene,” said Davis.

“But as the threat landscape evolved and cybersecurity became a major concern, implementing advanced security became a no brainer. We already had Mimecast in place so adding additional services was an easy and seamless process. We now have Mimecast’s full security offering, including Targeted Threat Protection, Internal Email Protect and Attachment Protect.”

Growthpoint has experienced major expansion they now have the full Mimecast suite that employees use every day.

“Our users love Mimecast’s mobile capabilities and archive search facilities,” said Davis.

“One of the biggest advocates of Mimecast in the business is our CEO. He uses it every single day and often goes straight to Mimecast before even opening his mailbox.”

Benefits

Mimecast’s technology gave Growthpoint a single point of control over its email communications that integrated easily into its new IT setup.

“On an operational level, the cost savings were immediate from licensing and infrastructure costs, to a reduction in bandwidth costs,” explained Davis.

Growthpoint gained a comprehensive business continuity infrastructure, which was put to good use straight away during the unbundling.

“We all know that any email system will fail at some stage, whether as a result of software error, hardware failure, human error or a possible cyberattack,” said Davis.

“We were immediately able to plan and protect our email services appropriately. This helped us avoid the costs and risks that usually stem from email failure.”

Growthpoint’s complex migration to their own new system meant that they tested the Mimecast solution to its limits. Now, if they ever face a possible outage or disaster, they will have complete access to both new and archived emails.

The organisation has experienced major cost and time savings. The archive’s e-discovery capabilities have allowed employees to locate historical emails which have served as evidence in a number of legal matters.

“Having access to every single email ever sent or received saved us from paying R75million in a case that went all the way to the high court,” said Davis.

Growthpoint was also an early adopter of Mimecast Targeted Threat Protection and quickly realised the benefits of having advanced security solutions in place.

“Advanced threats are becoming more prominent and concerning and Targeted Threat Protection ensures we’re adequately protected,” said Davis.

“The threat landscape keeps changing but Mimecast takes the risk and uncertainty away. We are confident that the product works and our emails are safe.”

Luckily, Davis and his team have not yet experienced a successful cyberattack. But if a threat was to successfully slip past their advanced security, they are confident they would have a suitable cyber resilience for email strategy in place.

“Cybercriminals are becoming more sophisticated and new techniques could make their way into users’ mailboxes,” said Davis.

“As a result, no security system is 100% effective. An attack may happen and, in the event that it does, we will be prepared. With Mimecast we will be able to continue accessing email while systems are down and we will be able to recover all data from our archive.”

Davis says that the peace of mind Mimecast offers Growthpoint allows the IT team to focus on the core functions of the business like developing and maintaining applications critical to growth and customer retention.

“It is seamless and operates in the background and yet it is completely vital to our business,” added Davis.

“Mimecast has changed the way everyone in the organisation uses email and as the CIO, I never have to worry about it anymore.”